- CONTINUING ED
- PUBLIC PROGRAMS
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STUDENT RIGHTS AND RESPONSIBILITIES Students have the right to know the programs available at Otis; the procedures and forms for applying for student assistance; how eligibility is determined; the criteria for selecting recipients from a group of eligible applicants; the criteria for determining the types and amounts of financial assistance; access to relevant records in their student file; the terms and conditions governing the receipt of funds from any College scholarship, grant, student work, and loan programs; and policies that govern processes regarding financial aid offers and appeals regarding refusal of award offers.
Students who enroll in less than six units will have all aid cancelled except for the Federal Pell Grant, SEOG, Cal Grant, and ACG which will be reduced. Students who withdraw will be charged an administrative fee amounting to 5% of the total institutional costs, or $100.00, whichever is less.
The academic year falls on a two semester program. Fall and Spring students are the majority of students. Spring and Summer students are the minority. Both sets of students are enrolled in foundation classes and eligible for Financial Aid. MFA Graphic Design students are enrolled during Summer and Spring.
SATISFACTORY ACADEMIC PROGRESS (SAP) Maintaining SAP means fulfilling certain minimum standards in regard to academic progress and performance. These minimum standards are demonstrated in three areas: Grade Point Average (GPA), completion of academic year credits, and completion of the student's degree objective (maximum credits) on pace to graduate.
Undergraduate students are required to have and maintain a 2.0 cumulative Otis GPA at the end of each semester to qualify for financial aid.
Graduate students are required to have and maintain a Pass or Low Pass on all their classes at the end of each semester to qualify for financial aid.
Quantitative component: Pace Requirement
Undergraduate students must complete their degree within 195 credit (130 credits x 150%).
Graduate students must complete their degree within 90 credit (60 credits x150%).
The minimum cumulative completion rate for Otis is 67% (U:130/195 & G:60/90)
A student’s completed credits are divided by the attempted credits to establish if the student is on pace to graduate within 150% of their program length. Anything below 67% does not meet SAP standards. Transfer credit will be added to both earned and attempted credits.
Additional Otis Grant requirement:
Undergraduate students are required to complete 12 credits to maintain SAP.
Graduate students are required to complete 9 credits to maintain SAP.
If a student receives a failing grade, an incomplete, or audits or withdraws from a class, these credits cannot be counted toward credit requirements.
Progress is monitored on a per semester basis. The 1st time a student does not meet all of the SAP component he/she will be given a warning. A consecutive semester of not meeting all of the SAP component will result in a suspension of financial aid funds until the student has met the requirement for reinstatement by fulfilling the standards or appealing. Students who are academically dismissed will be suspended from receiving any type of aid. They regain eligibility once readmitted by the Academic Standing Committee and a Satisfactory Academic Progress Appeal form is approved by the Financial Aid Office.
Students who completely withdraw during the term at Otis will lose all or part of their financial aid depending on how many days they attended Otis. The amount of financial aid earned is determined on a pro-rated basis. Refunds are Disbursed in the following order:
Example of Return of Financial Aid Policy:
Mary receives the following financial aid package:
Mary attends 45 days of the 111-day fall term, and then withdraws. 45 days attended/111 days in the semester = 40% earned aid. Total federal financial aid earned: 40% of $4000 = $1600
Otis returns federal aid in the following order:
Financial Consequences of Withdrawal
TUITION REFUND The official date of withdrawal used in calculating refunds will be the student's last date of attendance as determined by the Registrar. Students dismissed from Otis for disciplinary reasons forfeit the right to claim refunds of tuition, deposits, and fees.
Student Accounts Refund Policy In some instances, student accounts will show a credit balance (funds due back to the student or, in some cases, the parents) upon posting of all payments for the current term. In such cases, the following procedure applies:
Financial Aid Refund Policy In order for Financial Aid to be disbursed (credited) to the student's account, the Financial Aid file must be complete, including all paperwork requested (tax forms, loan applications, verification forms, etc.).
Special Provision for Books and Supplies
If a Pell Grant eligible student meets all the requirements for Title IV at least 10 days before the start of the semester, any Title IV funds in excess of the amount owed to the school will be make available to the student by the 7th day of classes. The student is under no obligation to take advantage of this provision.
The Financial Aid Office will disburse funds for eligible students 10 days before the beginning of semester. The Business Office typically issues refunds by the 5th day by either the direct deposit or mailed check. The student can also specifically request the refund to ensure disbursement through the Financial Aid Office.
Special Provision for Books and Supplies for Pell Eligible Students
Student who receives a pell grant and borrows the Parent PLUS loan over the direct cost are eligible for an advance on the books and supply allowance on the cost of attendance after the seventh day of disbursements. Students are typically issued a refund at this time however if circumstances arise that a student cannot have funds disbursed on time then the student needs to contact the financial aid office.
Notice of Federal Student Financial Aid Penalties for Drug Law Violations
As indicated in the HEA Section 48499(r), 34 CFR 668.40, a federal or state drug conviction can disqualify a student for Federal Student Aid funds. Convictions only count if they were for an offence that occured during a period of enrollment for which the student was receiving Title IV aid. The chart velow illustrates the period of ineligibility for FSA funds, depending on whether the conviction was for sale or possession and whether the student had previous offenses. (A conviction for sale of drugs includes convictions for conspiring to sell drugs.)
A student regains eligibility the day after the period of ineligibility ends or when the student successfully completes a qualified drug rehabilitation program. If a conviction is reversed, set aside, or removed from the student's record so that fewer that two convictions for sale or three convictions for possession remain on the record. It is the student's responsibility to certify that he/she has successfully completed the rehabilitation program. The chart below indicates the period of ineligibility: