- CONTINUING ED
- PUBLIC PROGRAMS
- COMMUNITY ENGAGEMENT
Guidelines for Content Editors
Department Editors must be assigned by the Department Chair and they must complete a training program. Heather and Sue are responsible for all Academic Department training (with a couple of exceptions).
Department Editors are responsible for all content within the Department Life folder of their department only. Additional pages may be created using the provided template.
Department Chair is responsible for checking appropriateness and accuracy of all content on or within all Department web pages.
Training will proceed in stages. When one stage is mastered, the next stage will be taught.
Names of approved and trained content editors will be maintained on the List of Approved Editors on the TECH wiki.
Overall style of the entire Otis.edu site should be followed:
Consult the CMS Style Guide for more information.
There is to be no editing of content within the TABBED pages, such as the landing pages of the Academic Departments (e.g. Foundation) and the audience landing pages in the Life @ Otis section (e.g. Staff Life.) Only Admins (Rick, Peter) and Super Editors (Margi, Sue and Heather) may edit tabbed pages.
Request for content changes on the Department’s tabbed pages should be sent to the following individuals:
Portions of the sidebars may be amended by Department Editors, but please check with Super Editors (Sue, Heather) first for instructions and appropriateness of planned changes.
If you have a significant number of pages in your Department Life section and need to make frequent changes to the sidebar, please contact the Admins (Rick, Peter) for help.
If you need help organizing your Department Life section, please consult with Sue and Heather.
If there are insufficient breadcrumbs on your pages, please contact the Admins (Rick, Peter) or the Super Editors (Sue, Heather); they will show you how to add them to your pages.
Using the Asset Library
When adding an image to the Asset Library you must give it a caption and assign it to a Category/Destination (Events, News, Work, Freeform).
Images uploaded to the Asset Library must be JPEGs at 72 dpi.
Please add the codes for Department, type of work, size, and description, e.g. “COMM, SW, Lab Press” or “FOUND, FW, thumb, Geraths” or “GRAD, FA, SW, small, painting”
|Int, IL||Integrated Learning|
|LAS||Liberal Arts & Sciences|
Type of Work Codes:
Please note that these captions do not display whenever and wherever the images are displayed.
Whenever possible, we would like to add these items to Otis Collections Online. To facilitate this, please send the images to Heather Cleary:
In return, Heather will make sure that the images are retouched and sized correctly for the Work slideshows (JPEG, 72 dpi, max width 540 px).
Each Department will decide who uploads the correctly-sized images to the Asset Library in the CMS.
Each slideshow must have one thumbnail image at 332w x 205h.
Each academic department may choose one slideshow to be featured on the Otis homepage and one slideshow to be featured on the Work homepage. These slideshows may be the same one.
These images are displayed on the Event List page and on the Event Detail page. All must be JPEGs at 72 dpi: 385w x 237h.
Events may be added without an image. Only Events with an associated image will be featured on the Otis homepage.
The Communications Office handles these images.
Please send your press releases to Margi.
These images are used as headers, in-text illustrations, and more. All must be JPEGs at 72dpi.
For images used in specific templates, please use these sizes:
|Wide content images||690w x 180h||Staff Life|
|Small Slideshows||460w x 270h||Faculty/Staff audience page|
|Sidebar Spotlight||191w x 143h||Communication Arts|
Posting events to calendar
Select type of event: public program, exhibition, off-campus exhibition, academic, student
Always include the following information:
Guidelines for Super Editors
All changes to tabbed pages will be backed up on Common O:\ Drive in the assigned folder called “CMS changes”
Only Admins (Rick, Peter) and Super Editors (Margi, Sue and Heather) may edit tabbed pages.
Videos must be embedded. They must have player bar at the bottom with a link “view full size” Max size for popup window is 960x540 on a page 640x480 and on the sidebar 192x108.
I made some changes to a page, but they do not appear no matter how many times I hit refresh!
Sometimes the page will continue to display the cached version of the page despite using the refresh/reload button. Put a question mark ? at the end of the URL, e.g. http://www.otis.edu/life_otis/index.html?. That will force the CMS to display the most recent version. If that does not work, try deleting your browser's cache, then go back to the page.
I added a flash video to a page but the menu or other dynamic text when loading moves behind the video. How do I fix this?
Go to code view of the page and add wmode="transparent" as an attribute in your video's embed tag. Any descending menus or cluetips should now show above the video player.
How do I add a link or PDF to a page or to the calendar?
I linked to a file on the server, but when I click on the live link, it gives me a File Not Found error. How do I fix this?
If you link to an existing file on the server, its file path is not correct. To fix it:
See also the CMS Style Guide.